Add a freight offer

Updated 3 weeks ago by Jakub

Who can use the function?

Function available to all users of the Trans.eu and CargoON Platform.

Read the instructions below to learn how to:

  • publish a freight offer on the Trans.eu exchange
  • assign contact persons to an offer
  • add multiple freight offers quickly
  • enable automatic sending of orders
  • set the transit time

Add a freight offer

  1. In the menu on the left, select the Freights module, Search loads or Vehicle exchange.

  1. Click the green Add freight button.

  1. Fill in loading and unloading details. Mandatory fields are marked with an asterisk:
- For each operation (loading, unloading, customs clearance, etc.) you can set a range of days and hours. To use this option, select Range.
- The maximum possible range is 30 days counted from the selected first day of loading.
- The day ranges for loading and unloading may overlap.

Maximum transit time - a parameter which defines the time required to deliver goods from the place of loading to the place of unloading.
This parameter is especially important for the transport of valuable, sensitive goods (e.g. food) and medicines. It is determined by taking into account the specific nature of the transport, length of the route, possible intermediate operations such as customs clearance and breaks.

  • in the freight form, you can specify a maximum transit time for your load

  • click on the clock icon and enter the relevant information

  • if the time entered is too short, the system will display a message. To correct the data, click the Change option and enter the information again

  • complete the vehicle requirements, mandatory fields are marked with an asterisk

On one freight publication form, you can select up to 5 body types.

  • under Show other requirements/Hide other requirements, you can add Vehicle details
  • if you wish to clear the offer parameters, simply use the Clear form button

  • select the freight publication mode: Exchanges, To selected, Fixed routes, Automatic rules
  • enter a price
  • select the due date for freight payment from the options available (you can set a default date)
  • set a deadline for submitting offers
  • select a contact person from the list to get in touch with the contractors

From now on, you can designate more than one contact person. If you want contractors to get in touch only with your colleagues - uncheck yourself from the list.

The default time set for submitting offers is the day of loading, until 23:00, and is updated as soon as a change is made to the Loading Date field.

  1. Publish the freight using the green button.

If you want to add another freight with similar parameters, tick the Add another freight checkbox before publishing. As soon as this offer is published, a new form will automatically open for you with the same data in the fields. This way you can quickly add another offer with similar parameters.

  1. The published offer can be found in the Added tab of the Freights module.

  • if the maximum transit time is specified in the offer, an icon indicating this option will appear on the freight list (it will also be visible in the window with details of the offer and in the order at a later stage)

Send an order automatically

This functionality allows you to complete the next steps in the logistics process faster.
It is available to all the users of Trans for Forwarders and CargoON.

Enabling this option triggers a process which ensures that as soon as the freight is accepted, your contractor will immediately receive the order on the Platform. You do not have to manually enter the terms and conditions in the order, they will be completed automatically.

You can turn on these improvements in two places:

  1. In the Orders module
  • click the Settings button

  • select Freights from the list of settings
  • the Automatic order sending option is disabled, the slider is grey

  • to enable it, simply move the slider, the green colour means that Automatic order sending has been enabled and is active for all users' accounts in your company

Note
If the Automatic order sending option is enabled, it is not possible to request preliminary information from the Contractor before sending the order conditions.
Learn more about the option - ask for preliminary information

If this option is enabled and you do not want the order to be sent automatically when the contractor accepts the freight, uncheck this option on the freight publication form.

  1. In your account settings
  • On the Platform, click on the avatar icon with a photo or initials

  • select Settings from the list
  • follow the steps mentioned above, select Freights from the list of settings and, by switching the slider to the green colour, turn on the Automatic order sending option


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