Negotiations report

Updated 10 hours ago by Katarzyna

Who can use this function?

Function available to CargoON and Trans for Forwarders users who have purchased the complementary product: Business Intelligence reports.

Reports are visible to users selected by the company ordering access.

Learn more about BI reports.

The Negotiations report is part of a group of price reports that enable comprehensive analysis of freight costs and rates carried out via the Trans.eu Platform. With these reports, you can:
- monitor price trends,
- optimize costs,
- assess the effectiveness of negotiations.

Data source: Data comes from the Freights module.
Data scope: Reports are based on data obtained from the Freights module and cover all freights for which a formal transaction was concluded.

Cost calculation is based on the unloading date.
Currency exchange rates are calculated on the unloading date.

Based on data from the Negotiation report you can:

  • check what savings were achieved or could have been achieved on individual freights,
  • see the negotiation process for each freight in the form of a chart,
  • plan your strategy for future price negotiations based on historical data
To access the report, click the BI Reports module, Prices tab, then select the Negotiations tab.

Parameters that allow you to set the number and status of freights and how to sort them.

  1. KPI with summarized data for the entire company, based on selected filters.
  2. Chart Publication over time showing the number of publications on subsequent days of the period selected in the filters.
  3. Table Published freights by direction with data on negotiations for the most popular directions.
  4. Table Freights by date with data on negotiations for specific freights and routes.
  5. Chart Negotiation view showing the course of negotiations for a selected freight or route with data on carriers.
  6. List List of carriers in conversations - a list of carriers who responded to a freight offer.

Setting the range of analyzed data

You can define the range of analyzed data using filters.

  1. Click the filter symbol in the right column to open the Negotiations report filter settings.

Filtering
In the filters you will set: - time range of displayed data (Unloading date, Loading date, Publication date- depending on the choice of settings over KPI) - you can specify a time range for the unloading date. -Publication type - e.g. to the exchange, to companies, direct. - Transport direction of your freights by countries (Country directions) - specified by the country code, - transport direction by countries (Directions) - specified by the country code, along with the postal area. -Body type, -Freight type, -Capacity range, -Carrier company name, -Freight number, -External ID.

  1. From the drop-down list under KPI Choose freight status you can select freights by publication date, loading and unloading.
    Wyświetlaną cenę określisz za pomocą All prices are presented in - do wyboru dwie waluty: PLN i EUR.

The selection of this parameter affects the data displayed in the Publications over time,Published freights by directions and Freights by date sections.

KPI - Negotiations

​The upper bar of the report shows the sum of values for the time period specified in the filters. Values ​​are presented for the time period and currency specified in the filters​.

Hover over a selected tile, and a tooltip will appear with a description explaining the value presented in the tile.

​What do the tiles mean:​

  • Accepted freights - the total number of published freights whose publication resulted in a transaction.
  • Not accepted freights - published freights but without final acceptance.
  • Negotiated Freights - the total number of freights negotiated.
  • Money paid - the total value of all accepted freights.
  • Cost per freight - the value of one freight in the analyzed time.
  • Cost per km - the average value of freight calculated per kilometer traveled.
Above the KPI you will find a note about the Median Market Price (MMP) - this is the middle value of all transaction prices on the Trans.eu Platform. It shows the historical price value for similar freights.

MMP is marked with a color from yellow to brown - it indicates the difference between our price and the market median. The more intense the color, the greater the difference.
We refer to our transport price - if the difference is bigger, it means a more favorable situation for us. After hovering the cursor over the selected part of the charts in the report, you will find a broader explanation in the tooltip indicating that, for example:
✔ the cost was below the market median,
❌ the cost was above the market median.

Chart Publications over time

This part of the report contains a bar chart showing the number of publications on subsequent days of the period selected in the filters.

  • Gray bar - indicates completed publications.
  • Red bar - indicates on going publications.

Hovering over any bar displays a tooltip containing detailed data:

  • publication date,
  • freight status,
  • number of publications from that day.
Click on a selected bar and the data from the other parts of the report will adjust to your selection.

Table Published freights by directions

The table presents the most popular routes on which offers were submitted and negotiated.

For each direction you can check:

  • the total number of unique freights that were published (Published freights),
  • the total number of unique freights that were accepted (Accepted freights),
  • the total number of unique carriers who participated in negotiations on a given route (Carriers negotiated),
  • the total number of unique carriers who responded to an offer (Carriers in conversation),
  • the total value of all accepted freights on a given route (Money paid),
  • the value calculated per freight (Cost per freight).

Click on a selected part of the chart and the data from the Publication over time and Freights by date parts of the report will adjust to your selection.

Table Freights by date

The table presents data for the total number of directions including:

  • freight publication date,
  • freight number,
  • exact loading and unloading addresses,
  • number of carriers negotiating a given freight,
  • number of carriers who responded to an offer,
  • accepted price for a given freight,
  • median market price per kilometer.

You can choose the sorting type and display data for:

  • ​All freights,
  • ​non-savings freights,
  • ​savings freights.

Based on the data from Total directions, you can evaluate:

Attractiveness of offers - check which destinations are most often negotiated by carriers.

Negotiation effectiveness - you can compare how negotiations are progressing on selected routes and decide where you can set higher offer rates.

Negotiation view chart

To display a chart in the Negotiation view section, click on the freight you want to analyze in the Freights by date table. Information about the freight for which the charts will be displayed (route, freight number) can be found above the chart.

There are three types of views available in the Negotiation view section:

  1. Negotiation flow - negotiation progress on selected routes.
    • First column - list of all carriers who participated in the negotiation of the offer on this route.
    • Second column - Trans-Id of the employee who negotiated on behalf of the company.
    • Third column - bar chart showing the course of negotiations
    - Dark pink - offers submitted by the carrier
    - Light pink - offers submitted by your company's employee.
Hover your mouse cursor over the selected bar to see a tooltip with a summary of the negotiations.

  1. Show by carrier - view negotiations by carrier.
    • First column - list of all carriers who participated in the negotiation of the offer on this route.
    • Second column - Trans-Id of the employee who negotiated on behalf of the company.
    • Third column - bar chart showing the course of negotiations
    - Gray - negotiated prices

- Navy blue - accepted prices.

  1. Show without Breakdown - shows the course of negotiations without a detailed breakdown. Prices that were negotiated are marked in gray, and accepted amounts are marked in dark blue.
    The hours during which negotiations took place are marked at the bottom of the table.
Move the mouse cursor over the selected value to display additional information.

List of carriers in conversations

List of carriers who responded to the freight offer. Includes company name and employee Trans-Id.

Additional features​

On the right side of the reports, you will find a column with additional features:

  1. Filters (we explained how they work in the section of the article on defining a data range). 
    The Filter(s) in use option informs you that the data is presented according to the currently selected filters. When you click on it, you will see a list with the set filters.
  2. Initial settings button - with one click you can clear applied filters (except currency) and instantly restore the report to its original appearance.
  3. The "i" icon - hover over the icon to see detailed information about the range of data.​

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