Invite a company to cooperation

Updated 1 week ago by Katarzyna

Who can use this feature?

This feature is available to all users of the Trans.eu Platform and CargoON.

In this article, you will learn how to:

  • invite a company to cooperate,
  • send an invitation via a link,
  • invite a company to a private exchange,
  • accept an invitation.

How to invite a company to cooperate

In the Contractors module, click Send invitation.

  1. In the form, select the cooperation area.

You can:

  • send an invitation to one area,
  • or select several areas at the same time.
  1. Enter the details of the invited person and company.

Required:

  • full name,
  • email address,
  • company details (including VAT number).
  1. Click Next.

The system will check whether a company with the provided VAT number already exists on the platform:

  • if the company exists – select it from the list (the invitation will be sent to the existing company for a new employee),
  • if the company does not exist – it will be initially created (so-called pre-registration)
  1. Click Send invitation.

After sending:

  • you will see a summary screen,
  • you can copy the invitation link and send it via any channel (e.g. messenger),
  • the system automatically sends an email,
  • the invitation will appear in the Sent invitations tab.

Sent invitations

All invitations can be found in the Sent invitations tab.

In the list you can:

  • check the invitation status,
  • resend the invitation,
  • send a reminder,
  • withdraw the invitation,
  • copy the invitation link.

🔗 How does the invitation link work?

Each invitation has a unique link.

You can: send it by email, SMS, or share it via a messenger.

After clicking the link, the user is redirected to a page where they can: register a company, log in, or join an existing company.

The system will adjust the next steps to the user’s situation.

What happens after sending an invitation?

- the invited company receives a message (email or link),

- the invitation waits for acceptance,

- after acceptance, the company will appear on your contractors list.

The invitation always requires acceptance, it is not accepted automatically.

Accepting an invitation to cooperate

  1. The company receiving the invitation gets an email with a link to the invitation.

To accept it, click Accept invitation.

The invitation expires after 30 days.

  1. The link leads to a page where the user chooses one of the options:
    • Register – if they do not have an account on the platform
    • Log in – if they already have an account
  2. After registration or login:
    • the invitation screen will be displayed
    • the user can accept it
    After accepting the invitation, the company will appear in the Contractors module under the Companies tab.

FAQ - cooperation invitations

How to send an invitation to multiple areas at once?

In the form, select several cooperation areas. The system will send one invitation covering all selected scopes.

What if the company already has an account on the platform?

Select it from the suggestions list. The invitation will be assigned to that company as an invitation for a new employee.

What if the company is not on the platform?

Fill in the details and send the invitation. The company will be initially created (pre-registration), and the invitation will allow them to complete the registration.

How to send an invitation outside the platform?

Copy the invitation link from the confirmation window (you can also find it in the Sent invitations tab) and share it, e.g. via messenger or SMS.

How long is the invitation valid?

The invitation is valid for 30 days.

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