Received bookings and time slots

Updated 2 months ago by Katarzyna

Who can use this function?

This function is available to users of the product line for forwarders (TFF - Trans for Forwarders) and carriers (TFC - Trans for Carriers) with access to the Bookings module.

From this article you will learn:

  • what the Bookings module contains
  • how to make a booking in a received time slot
  • how to share a booking with the driver in the Loads4DRIVER application

The Bookings module is part of the Dock Scheduler, a system to manage time slots (bookings) and loading and unloading schedules. If you receive a time slot or a booking from the ordering party, this module will also be activated on your account.

When you receive a time slot or a booking from the shipper for the first time, you are prompted in the Bookings module to accept the Dock Scheduler terms and conditions.
  1. Go to the Bookings module.

The module consists of three tabs:

  • Time slots - list of time slots assigned to you by the shipper
  • My bookings - a list of bookings assigned to you or selected by you in the allocated time slot
  • Schedule - view of the daily schedule of your time slots and bookings
Zarządzanie układem kolumn
In the My bookings tab, you can manage the column layout in any way you want - choose which columns will be displayed and in what order. In the upper right corner of the table, click on the 3 dots symbol to select the columns that interest you.

If you want to change the order of the displayed columns, drag them to the desired location

Booking in the assigned time slot

When you receive a new time slot, we will inform you of this:

  • via e-mail including details of the time slot,
  • through a notification on the Trans.eu Platform.
  1. In the Time slots tab, click the Add booking button.
    If you click on the platform on the notification about a new time slot, you will be taken directly to booking details. If you want to add booking via email you receive, click on the Add booking link in it.

  1. In the form for adding a booking, select the date and time of the booking.
    You can also select the dock (any dock is selected by default).

Click Next.

  1. In the next step, add vehicle and driver details. Click Add booking.

You can skip adding the vehicle number and add booking without it. Then the booking status will change to: complete data. Your space in the warehouse will be booked, but until you complete the data with the vehicle number, the booking will not be confirmed.

You can edit booking with the Complete data status in My bookings and Schedule tabs.

The booking has been added. It can be found in My bookings and Schedule tabs. In these places you can also check changes in the status of your bookings.

Changes in bookings and time slots made by shipper

When the shipper makes changes to a time slot or booking, you will receive a notification via e-mail and on the Platform.

The new booking date will automatically appear in the Schedule tab.

Similarly, if the shipper removes a booking or time slot, we will notify you with an e-mail message and a notification on the Platform:

When you click on the notification, a message will be displayed:

Search and filter in the lists of time slots and bookings

In both tabs - Time slots and My bookings - you can quickly find the required information by using the search tool and filters.

  1. The search tool works immediately, i.e. when a part of a keyword is typed, it filters out the time slots and bookings that include the phrase in one of the columns: dock, warehouse, vehicle and semi-trailer number, driver.

  1. To filter out the time slots or bookings you want, click the FILTERS button, select your filter criteria and click on Show results.

  1. The introduced filters will be visible under the search field. Click on the "x" symbol next to the filter to remove this filtering criterion.

Share a booking with the driver in the Loads4DRIVER application

Would you like to automatically share booking details with your drivers? This option is available now. It ensures that your drivers have the necessary data at their fingertips to complete bookings.

Driver details can be added in two ways:
1) when creating a booking in the Time slots tab
2) by editing the details of an existing booking under My bookings tab

Uzupełnij dane awizacji
  1. Fill in your driver's details: full name and phone number with the correct area code..
  2. Tick Sharing booking data in Loads4DRIVER application.
  3. If you want the driver to receive a text message - also tick the Send SMS option.
  4. Confirm the entered data by clicking the Add booking button (or Save changes if you have already edited an existing booking).

Your driver should receive a text message redirecting them to download the Loads4DRIVER application to their phone together with a one-time code to access the booking.

Please delete the Note below

Learn more about the Loads4DRIVER application:
How to download Loads4DRIVER application?
Key functions of Loads4DRIVER application

Attachments in bookings and time slots

The shipper can enable attaching files in the booking template settings. Depending on the settings, attachments can be added by:

  • both shipper and carrier,
  • only shipper,
  • only carrier.

Attachments added by the shipper can be found in the booking details window.

  1. Click on the bell icon and then on the notification about the newly assigned booking.
  1. In the booking details window, select the Attachments tab.

Attachments added by the shipper can be found in the Shipper attachments section. After clicking on the file name, a new window will open. If you want to download an attachment, click the arrow.
  1. You can add your attachments in the booking editing mode. Click More and then Edit data.

  1. You can add attachments at the very bottom of the booking editing form. To add attachments, drag files or select Click.

You can add more than 1 file. The total size of all files cannot exceed 30 MB.
All file extensions are supported. Attachments are sorted from newest to oldest.
  1. You will find the uploaded files in the Carrier attachments (Your company) section. Click Save changes.

Attachments are divided into 2 sections:
- Shipper attachments - you can download them or go to the preview,
- Carrier attachments (Your company) - you can delete them, download them or go to the preview.
  1. After saving the changes, you will find all the added files in the booking details window, in the Attachments tab.

If the shipper indicates in the booking template that only they can add attachments, you will not be able to add your own files in the booking editing window.

In bookings within time slots, you can add attachments in the same way as in regular bookings.

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